Page 162 - HRC_Annual_Report_2023

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1. The 65 AGM will be conducted virtually through live streaming and 12. A member who wishes to participate and vote at this AGM via
online remote voting via Remote Participation and Voting (“RPV”) RPV or a member who has appointed a proxy or attorney or
facilities which are available on Tricor Investor & Issuing House authorised representative to participate and vote at this AGM via
Services Sdn Bhd’s (“Tricor”) TIIH Online website at https://tiih.online. RPV must sign up or request that his/her proxy sign up as a
RPV user at the TIIH Online website at https://tiih.online.
2. The Broadcast Venue of the AGM is strictly for the purpose
of complying with Section 327(2) of the Companies Act 2016 Members or proxies who have registered as a RPV user must
which requires the Chairperson of the meeting to be present at the register to attend and participate at the AGM via RPV
main venue of the meeting. NO SHAREHOLDERS/PROXY(IES) (“AGM Registration”). AGM Registration is open from
WILL BE ALLOWED TO BE PHYSICALLY PRESENT AT THE Monday, 29 April 2024 up to Tuesday, 28 May 2024.
BROADCAST VENUE. Please follow the steps contained in the “Procedures for RPV”
section of the Administrative Guide for the Company’s 65 AGM.
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3. Shareholders may exercise their right to attend, speak (including
posing questions to the Board via real time submission of typed 13. The appointment of a proxy may be made in a hard copy form or
texts) and vote (collectively, “participate”) remotely at the 65 AGM by electronic means in the following manner and must be received
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via the RPV provided by Tricor via its TIIH Online website at by the Company not less than forty-eight (48) hours before the
https://tiih.online. time set for holding the AGM at which the person named in the
appointment proposes to vote:
Please refer to the “Procedures for RPV” in the Administrative
Guide for the Company’s 65 AGM and take note of Notes (i) In Hard Copy Form
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(4) to (16) below in order to register, participate and vote The proxy form must be deposited by post or by hand at the
remotely via the RPV facilities. office of the share registrar of the Company, Tricor Investor
& Issuing House Services Sdn. Bhd. at Unit 32-01, Level 32,
4. For the purpose of determining a member who shall be entitled Tower A, Vertical Business Suite, Avenue 3, Bangsar South,
to attend, vote and speak at the AGM, the Company shall be No 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia or at
requesting Bursa Malaysia Depository Sdn. Bhd. to make available its Customer Service Centre at Unit G-3, Ground Floor,
to the Company a Record of Depositors as at 17 May 2024 and Vertical Podium, Avenue 3, Bangsar South, No 8, Jalan Kerinchi,
only a depositor whose name appears on the Record of Depositors 59200 Kuala Lumpur, Malaysia.
shall be entitled to attend, vote and speak at the Meeting or appoint
proxy(ies) to attend, vote and speak in his/her stead. (ii) By Electronic Form
The proxy form can be electronically lodged via Tricor’s TIIH
5. A member who is entitled to participate in this AGM via RPV is Online website at https://tiih.online. Kindly refer to the
entitled to appoint a proxy or attorney or in the case of a corporation, Administrative Guide on the procedure for electronic lodgement
to appoint a duly authorised representative to participate in his/her of proxy form via TIIH Online.
place. A proxy may but need not be a member of the Company.
The last date and time for lodging the proxy form is Sunday,
6. A member of the Company who is entitled to attend and vote at
a general meeting of the Company may appoint not more than 26 May 2024 at 10.00 a.m. We recommend that the appointment
of proxy be done as early as possible so that the appointed proxy
two (2) proxies to participate instead of the member at the AGM via
RPV. A member may appoint more than one proxy in relation to a has sufficient time to complete the AGM Registration.
meeting, provided that the member specifies the proportion of the 14. Original copies of the appointments of corporate representative
member’s shareholdings to be represented by each proxy. or power of attorney can be submitted either by hard copy or
electronically in accordance with the instructions for lodgment in
7. Where a member of the Company is an exempt authorised nominee
which holds ordinary shares in the Company for multiple beneficial Note 13 above.
owners in one securities account (Omnibus Account), there is no limit 15. A copy of the power of attorney may be accepted provided that it
to the number of proxies which the exempt authorised nominee may is certified notarially and/or in accordance with the applicable legal
appoint in respect of each Omnibus Account it holds. requirements in the relevant jurisdiction in which it is executed.
8. Where an exempt authorised nominee appoints two (2) or more 16. The certificate of appointment should be executed in the following
proxies, the proportion of shareholdings to be represented by each manner:
proxy must be specified in the instrument appointing the proxies.
(i) If the corporate member has a common seal, the certificate of
9. A proxy need not be a member of the Company. There shall be no appointment should be executed under seal in accordance with
restriction as to the qualification of the proxy. the constitution of the corporate member.
10. The instrument appointing a proxy shall be in writing and signed (ii) If the corporate member does not have a common seal,
by the appointor or by his attorney who is authorised in writing. the certificate of appointment should be affixed with the rubber
In the case of a corporation, the instrument appointing a proxy stamp of the corporate member (if any) and executed by:
or proxies must be made under seal or signed by an officer or an (a) at least two (2) authorised officers, of whom one shall be a
attorney duly authorised. director; or
11. The signature to the instrument appointing a proxy or proxies (b) any director and/or authorised officers in accordance with
executed outside Malaysia must be attested by a solicitor, notary the laws of the country under which the corporate member
public, consul or magistrate. is incorporated.